Conference Products for In-Person and Virtual Attendees

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We are all familiar with hybrid working. But have you ever attended or organised a hybrid event? The pandemic made us realise that as a company we need to be more flexible to meet our business needs, and one of which is how we deal with conference events. Thus, the emergence of hybrid events where some of the attendees are present in-person and others are participating virtually. In this post, we will give you some merchandise item ideas perfect for these kinds of events.

  1. Engage attendees with swag bags, networking, and gamification.
  2. Enhance in-person experiences with masks, charging stations, and interactive badges.
  3. Bridge the virtual gap with VR kits, private webcams, and green screens.

Conference Products for In-Person and Virtual Attendees

Engagement Boosters for All

In a hybrid event, it's important to ensure that both in-person and virtual attendees feel engaged and connected. Here are some conference products that will do just that:

  • Conference Swag Bags: Who doesn't love a goodie bag? Whether it's a physical bag filled with merchandise or a digital swag bag with downloadable resources, providing attendees with tangible goodies will give them a sense of excitement and involvement. Physical swag bags can include branded products like notebooks, pens, water bottles, and promotional items related to the conference theme.
  • Virtual Networking Tools: Foster networking and interaction among virtual attendees by providing them with tools like virtual business cards or chat platforms. This way, they can still connect with fellow participants, speakers, and exhibitors, even from the comfort of their homes. Virtual business cards allow attendees to exchange contact information easily and connect through social media or email. Chat platforms provide a space for attendees to engage in real-time conversations, ask questions, and share insights.
  • Gamification: Spice up the conference experience by adding a touch of friendly competition. From virtual scavenger hunts to trivia quizzes, incorporating gamified elements will keep attendees engaged and entertained, regardless of their location. By offering prizes or conference giveaways for top performers, you create a sense of excitement and motivation for participants to actively participate.

Enhancing In-Person Experiences

For the attendees who are physically present at the conference venue, it's crucial to provide them with products that enhance their experience in a hybrid setting. Here are some essentials:

  • Branded Face Masks: Ensure the safety of in-person attendees by providing them with branded face masks. Not only do these masks help protect against viruses, but they also create a sense of unity among attendees. You can get creative with designs and incorporate conference themes or logos to further engage and resonate with your audience.
  • Wireless Charging Stations: In a world driven by technology, keeping attendees' devices charged is essential. By strategically placing wireless charging stations around the venue, you eliminate the hassle of carrying multiple chargers and ensure that participants' devices are always ready for networking and live interactions. This convenience will be greatly appreciated by in-person attendees, allowing them to stay connected throughout the conference without worrying about battery life.
  • Interactive Name Badges: Say goodbye to boring, static name badges. Interactive name badges revolutionise the attendee experience by offering features such as QR code scanning, contact sharing, and session schedule access. These badges streamline the check-in process, making it faster and more efficient. Attendees can easily connect with each other, exchange information, and stay updated on the conference agenda. By encouraging networking among in-person participants, interactive name badges enhance the overall event experience and foster meaningful connections among attendees.

By focusing on these essential products, you can enhance the in-person experience at your hybrid event, ensuring that attendees feel engaged, connected, and safe.

Bridging the Virtual Gap

Now, let's focus on the virtual attendees who couldn't physically make it to the conference venue. Here are some conference products that will bridge the virtual gap:

  • Virtual Reality (VR) Kits: Take your virtual attendees on a journey with VR kits. These immersive experiences can bring the conference venue to life in their living rooms, making them feel like they are part of the action. Just don't forget the virtual snacks!
  • Webcams with Built-in Privacy Covers: Privacy is a top concern for virtual attendees. Provide them with webcams that have built-in privacy covers, ensuring that they can participate in sessions and meetings without worrying about unwanted eyes peeping in.
  • Customisable Green Screens: Help your virtual attendees create a professional backdrop for their video conferences by providing them with customizable green screens. This will allow them to project your conference logo or theme in the background, adding a touch of personalization to their virtual presence.


In the world of hybrid events, it's all about catering to the unique needs of both in-person and virtual attendees. By offering a range of conference products and merchandise items that enhance engagement, experiences, and connection, you'll create an event that leaves a lasting impression on everyone involved. So, get ready to embrace the hybrid trend and make your conference the talk of the town!

Remember, at Cubic Promote, we've got your back when it comes to conference products and merchandise items. Contact us today to make your hybrid event a success!


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